HLT/NAACL 2004

May 2-7, 2004
The Park Plaza Hotel,
one block from the
Boston Common

Camera ready copies of accepted Full Papers, Short Papers/Posters and Demos are due on March 17, 2004 at 5pm PST. Authors must:

1. Upload soft copy of their final paper to the web site;
2. Mail hard copy of the paper AND the copyright form to the appropriate publications chairs.

Detailed information about formatting and submitting your camera ready materials is provided below.

Formatting

Several files that describe the formatting for HLT/NAACL 2004 camera-ready papers are provided below. Authors are strongly encouraged to use the style sheets provided.

Formatting is the same for Full Papers, Short Papers/Posters, and Demos. Note that Full Papers are limited to 8 pages, Short Papers/Posters and Demos are limited to 4 pages. [Note: Some earlier web pages and templates mentioned a 2 page limit for Demos. The limit is 4 pages.] In all cases, these page limits include references, illustrations, and appendices.

Note that camera-ready formatting includes:

• 10pt Times-Roman font for the body of the text
• No page numbers
• Standard US-letter size, not A4
• Authors' names and affiliations appear on the paper.
• PDF format for soft copy submission

Posters:

Each poster will have a space that is roughly 5 feet wide for displaying it, so we recommend making sure that your materials fit into a space somewhat smaller than this to allow spacing between posters. There will be a special static cling paper on the walls and you can attach your posters to that with tape.

Templates:

• PDF example document: hlt-naacl04.pdf
• PS example document: hlt-naacl04.ps
• LaTeX example document: hlt-naacl04.tex
• LaTeX style sheet: hltnaacl04.sty
• Bibliography style: acl.bst
• Word template: hlt-naacl04.doc

Uploading a Soft Copy

Final papers will be uploaded to the same system as used for submissions. The web site is: http://mahler.isi.edu:8088/HLTNAACL2004/final.html.

Note: You will be asked the password provided to you when you submitted the paper.

Mailing Hard Copy and Copyright Form

Signed copyright forms and hard-copy of the final papers must be sent to the publications chairs (addresses below). Because of tight publication deadlines, authors are encouraged to use express mail to send the hard copy to the publication chairs.

Copyright form:

• HTML file: copyright.html

Hard copy of paper:

• Print single-sided
• Add light pencil marks on the back of each page identifying author and page number and total pages (e.g., FirstAuthor et al., 1/8; FirstAuthor et al., 2/8)
• Full Papers, Mail copyright and paper to:

  Miles Osborne
  ICCS, School of Informatics
  The University of Edinburgh 
  2 Buccleuch Place
  Edinburgh  EH8 9LW     
  UK
  
  Telephone: +44 (0) 131 650 4665
  

• Short Papers/Posters, Demos, Mail copyright and paper to:

  Katrin Kirchoff
  University of Washington
  Department of Electrical Engineering
  Paul Allen Center - Room AE100R
  Campus Box 352500
  Seattle, WA  98195    USA
  
  Email: katrin@ee.washington.edu